The Bank Analysis workflow, end to end
Every step of a pre-liquidation Bank Analysis on one page — what you do, what your client does, what we do, and what the portal does on its own. If you'd rather read it than look at it, How Insolnet works tells the same story in prose.
The short version: the case is private to your firm from the first click, nothing is analysed until your client has authorised it in their own name, and liquidation is one possible outcome at the end rather than the assumed one.
The four lanes
You
your practice
Your client
the director
Insolvency Direct
tooling and advice
The portal
automatic
A plain box is somebody acting. A shaded box is the portal acting. A box with a heavy border is a gate or a decision. A red box is something being refused. A dashed box is an aside.
Time runs top to bottom · scroll sideways if the chart is wider than your screen
You open the case
Private to your firm from the first click
- You
Create the case in your dashboard — company name and a few basic details
free to your practice
- Your client
Hears nothing from us at this stage — everything reaches your client through you
- The portal
The case opens as advisory: no procedure, no diary, nothing filed anywhere
Your client authorises
The one thing that has to happen before anything is analysed
- You
Share the secure authorisation link from your dashboard
from you, not a cold email from us
- Your client
Opens the link — no account and no password needed
- The portalGate 1
Checks they are an active director at Companies House before the terms are shown
- Your client
Reads the terms and authorises the analysis, including the AI provider named in them
- Insolvency Direct
No match — the analysis is refused and we come back to you
- The portal
Authorisation recorded and time-stamped — the audit trail that protects your firm
Identity checks
Required by the IP, and required before the analysis runs
- Your client
Verifies identity: photo ID, proof of address and a selfie with ID for every officer
- Insolvency DirectGate 2
We check each person and either approve them or come back for a clearer copy
- The portal
Every officer on the case is verified
The bank data
The only point your client is approached for anything
- Your client
Exports the statements, or grants read-only access through Armalytix once that is live
- You
Upload the statements to the case from your dashboard
CSV now, open banking in development
- The portal
Transactions imported and the statement period set
The analysis, then two professional reviews
A deterministic pass, an AI pass, then people
- Insolvency Direct
We run the analysis on the case
- The portalGate 3
Re-checks the authorisation and the identity checks before any data leaves the portal
- Insolvency Direct
If either is missing, the analysis will not run at all
- The portal
Deterministic categoriser first: every transaction classified against the directors' appointments and known counterparties
- The portal
Then Claude Opus applies the IP findings review, severity-graded, with the transactions behind each finding
- The portal
Report and transaction spreadsheet ready, cross-referenced to the framework
- Insolvency Direct
Alisdair works through every finding, raises anything material with Joe Whiley, and issues the report to you
Your decision
Liquidation is one outcome, not the assumed one
- You
Read the findings in the context of the client history only you have, and talk them through on the working call
- YouDecision
You and your client decide: restructure, time to pay, correct the position — or close the company
- Insolvency Direct
We engage the case for liquidation, as a CVL or an MVL
- The portal
If not, the case stays advisory and nothing further fires
- The portal
Same case file: the authorisation, the identity checks and the analysis all carry through, nothing is re-keyed
- Your client
Accepts the engagement letter, and the statutory process begins
- You
You can take the questionnaire and onboarding work on, and share in the case set-up fee
Three points where nothing moves without permission
The gates in the chart aren't presentational. Each one stops the analysis on its own, and the last of them is checked twice — once when we press the button and again by the portal before any data is sent anywhere.
Your client authorises, in their own name
The authorisation page checks the person against the live list of active directors at Companies House before it will even show them the terms. What we keep is the record that protects your firm: the exact terms they saw, when they agreed, from where, and which Companies House appointment they hold. If the name doesn't match an active director, the analysis is refused and we come back to you rather than to your client.
Every officer is identity-verified
The people to be verified are taken from the Companies House officer list when the case is opened, so nothing needs assembling by hand. Each of them provides photo ID, proof of address and a selfie with the ID. If one document isn't clear enough we go back for that one document, not the whole case. The analysis waits until everyone is approved.
Both are re-checked before any data leaves
Starting the analysis re-tests the authorisation and the identity checks, and refuses with the reason on screen if either is missing. The job that actually does the work re-tests them a second time before a single transaction reaches the AI provider, so there is no route through the system — including one we might add later — that can get an unauthorised case analysed.
Who is the data controller here
Insolvency Direct is the data controller for the analysis and holds the agreement with the AI provider. You're the introducer. That's the whole point of taking the authorisation before anything is analysed — it puts the regulated processing on our side of the line, with a time-stamped record to show for it. There's more detail on how the bank data is handled and how long we keep it.
Want to see it run on a real case?
A 20-minute walk-through with a real anonymised case, start to finish.